4.5.2 Address book

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4.5.2 Address book

Your address book helps you to store, manage and display the names of users and BSCW groups as well as email addresses of persons that you intend to invite to register or that you have invited, but did not yet register. It is an important basis for inviting members to a workspace (see 4.5.1.2) or participants to an appointment (see 5). Additionally, you may use contact lists as a kind of workspace address books for maintaining contact information about people relevant in the context of a workspace who are not necessary users of BSCW (see 4.5.4).

The contents of your address book are displayed in a page that resembles the members’ page of a workspace. It shows the same structure and provides similar actions via identical buttons. Entries in the address book are sorted by type: first come the email addresses, then user names and last BSCW groups.

Click the icon in your instant access bar to display your address book page.

New entries in your address book come from two sources: (a) BSCW automatically adds the user names of all members of the workspaces that you are a member of to your address book; (b) you may add entries to your address book manually:

Create new entries:
- Choose File New Member from the top menu bar or New Member from the context menu to bring up the ‘Add Member to Address Book’ form.
- Add user names or email addresses to the ‘Selected users’ field by typing them directly or by selecting them from the result of a BSCW user or LDAP directory search and confirm with [OK].
- If BSCW can associate a user name with an email address that you have entered, this user name is added to your address book. Other email addresses are added to your address book as they are; no invitations to register as a BSCW user are automatically sent to such addresses.
Copy entries: new entries may be ‘copied’ to your address book from a members’ page if they are not already contained in your address book.
- Click the icon next to the name of a workspace to display its members’ page.
- Check the entries you want to add to your address book and choose | to address book | from the selection menu bar, or
- choose To Address Book from the action menu of individual entries.

In addition to individual user names — and email addresses as placeholders — you may also add the names of BSCW groups to your address book and invite a BSCW group as a whole into a workspace (see 4.5.3).

Entries in your address book can only be deleted manually; BSCW will not automatically remove an entry that it has added automatically.

Select the entries to be removed in your address book page and choose | remove | from the selection menu bar. Single entries may be removed via Access Remove in the action menu.

These actions do not affect any other address book or the member status of users referred to by the entries removed. It only concerns your personal address book.

You can export address book entries in vCard format: choose action menu vCard to store an entry as vCard file (*.vcf) on your local computer.

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4.5.2 Address book Your address book helps you to store, manage and display the names of users and BSCW groups as well as email addresses of persons that you intend to invite to register or that you have invited, but did not yet register. It is an important basis for inviting members to a workspace (see 4.5.1.2) or participants to an appointment (see 5). Additionally, you may use contact lists as a kind of workspace address books for maintaining contact information about people relevant in the context of a workspace who are not necessary users of BSCW (see 4.5.4). The contents of your address book are displayed in a page that resembles the members’ page of a workspace. It shows the same structure and provides similar actions via identical buttons. Entries in the address book are sorted by type: first come the email addresses, then user names and last BSCW groups. Click the icon in your instant access bar to display your address book page. New entries in your address book come from two sources: (a) BSCW automatically adds the user names of all members of the workspaces that you are a member of to your address book; (b) you may add entries to your address book manually: Create new entries: Choose File New Member from the top menu bar or New Member from the context menu to bring up the ‘Add Member to Address Book’ form. Add user names or email addresses to the ‘Selected users’ field by typing them directly or by selecting them from the result of a BSCW user or LDAP directory search and confirm with [OK]. If BSCW can associate a user name with an email address that you have entered, this user name is added to your address book. Other email addresses are added to your address book as they are; no invitations to register as a BSCW user are automatically sent to such addresses. Copy entries: new entries may be ‘copied’ to your address book from a members’ page if they are not already contained in your address book. Click the icon next to the name of a workspace to display its members’ page. Check the entries you want to add to your address book and choose \| to address book \| from the selection menu bar, or choose To Address Book from the action menu of individual entries. In addition to individual user names — and email addresses as placeholders — you may also add the names of BSCW groups to your address book and invite a BSCW group as a whole into a workspace (see 4.5.3). Entries in your address book can only be deleted manually; BSCW will not automatically remove an entry that it has added automatically. Select the entries to be removed in your address book page and choose \| remove \| from the selection menu bar. Single entries may be removed via Access Remove in the action menu. These actions do not affect any other address book or the member status of users referred to by the entries removed. It only concerns your personal address book. You can export address book entries in vCard format: choose vCard to store an entry as vCard file (*.vcf) on your local computer.

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