You turn a private folder into a shared workspace by inviting other users as ‘members’ — you yourself are the first member and owner of the workspace.

• Select  File    Access    Invite Member  in the top menu bar to trigger this action.

By inviting additional members to a shared workspace, you enlarge the group of people who may access the workspace and the objects it contains.

Before you turn a private folder into a shared workspace, please read chapter 4, in particular sections 4.3 to 4.5; section 4.5 explains how to modify the access rights of the members in a shared workspace.

A private folder, a shared workspace or a folder or discussion within a workspace become a public workspace by selecting  File    Access    Public Access . You may specify which actions are possible for anonymous access in the public workspace. This gives you extended access control. As a default, every user is authorized to read all documents in a public folder (also cf. 4.5.6.1). All published objects are listed in the public space of the BSCW server. This public space, which is a community folder named ‘public’, may be accessed via the icon in the instant access bar or by selecting  GoTo    Public Space  in the top menu (also see 3.6).

The actions described above are also offered in the action menus of folder or discussion entries (   Access    Invite Member  and   Access    Public Access ).

If you plan to invite a large number of users to a workspace, consider adding a community to the workspace. Communities can accomodate large numbers of members and offer access to the community workspace without loss of performance (see 7.3).