Locking documents

You may set a temporary lock for a document to avoid conflicts when several authors concurrently edit the document. A locked document may only be read by other users, it cannot be modified or replaced. Also, a new version cannot be generated.

• Select   Set Lock  in the action menu of the document and enter a lock note. Confirm by clicking [OK].

You may change the lock note any time without unlocking the document: click on the icon in the document entry of a folder listing. Using this very action, you may also unlock the document again by hitting [Unlock]. You may also unlock the document via   Unlock .

If you want to modify a document that has been locked by another user regardless of the lock, you may ‘steal’ the lock:

• Select   Steal Lock  in the action menu of the locked document and enter your own lock note.

Now you have locked the document for other users and may modify it yourself. The former owner of the lock will be notified via email. This action may also be invoked by clicking in the document entry.

When you lock a document that you do not own, you become an additional owner of the document.

Freezing documents

You may also freeze a document and thus saving it from further modifications by other members of the workspace. A frozen document may only be read, it cannot be modified anymore. Freezing a document may only be undone by an owner or the BSCW system administrator!

• In the folder listing, check the check boxes of those documents that you want to freeze.
• Select  | freeze |  in the selection menu to receive a listing of the documents that are to be frozen. Confirm by hitting [OK].

If you want to unfreeze some documents again, use  | unfreeze |  in the selection menu. Please note that you may only unfreeze documents that you own.