3.3.1 Creating objects

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3.3.1 Creating objects

In the layout of the folder page, the menu entries that create objects of different types are located in the top menu bar. The action shortcuts also allow creating objects like documents, folders, and discussions.

To create an object of a particular type, select the respective entry from the File menu or click the respective action shortcut. This will bring up a form in which to enter the information that BSCW needs to create the new object.

File New Document: creates a new document in the current folder (see 3.3.2).
File New Folder: creates a new folder in the current folder.
File New URL: creates a URL object whose entry in the current folder page provides a link to a resource that can be accessed via http://, ftp://, gopher:// etc. Section 4.11 describes the address format of BSCW objects.
File New Discussion: creates a specialized folder that contains only notes, and offers you to write the first note in this discussion (see 4.9).
File New Search Folder: creates a specialized folder that is to contain the results of a search. The search folder is permanent and carries a user-defined name. You specify the search area, search engine and query. The list of ‘hits’ returned by the search engine forms the contents of the search folder (see 4.10).
File New Group Calendar: creates a group calendar to be used by the members of the current folder in order to coordinate their shared work (see 5).
File New Contact List: creates a contact list into which members of the current workspace may collect contact information concerning relevant persons (see 4.5.4).
File New Poll: creates a poll. A poll consists of one or several questions each allowing one or more answers. Polls may be directed at the members of the current workspace or at the general public (see 6).
File New Project: creates a project. Projects help to define and manage the temporal conditions and dependencies in projects organized in individual processes (see 8.1).
File New Flow Folder: creates a flow folder along with an initial task list containing task descriptions and responsible users. Upon completion of one task, a flow folder is forwarded to the next task responsible on the list (see 8.2).
File New Task: creates a task (not to be confused with the tasks of a flow folder). Tasks have a description, a set of users acting as contractors, and sets of data fields serving as input and output of the task. Subtasks of a task may be linked into a complex workflow making use of their data fields (see 8.3).
File New DocSet: creates a document set meant for documents that are to be continually revised and periodically published. Based on hierarchically structured templates and text variables, document sets allow the automatic creation of a current set of documents by an evaluation process making use of the templates and text variables. Document sets are particularly useful for — but not restricted to — Web site management (see 11).
File New Community: creates a community described by a name and a set of keywords. Communities are visible to all registered users, membership in a community may be defined to be open to all users or moderated by the community managers (‘semi-open’) (see 7). The creation of new communities is only possible in your home folder.

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3.3.1 Creating objects In the layout of the folder page, the menu entries that create objects of different types are located in the top menu bar. The action shortcuts also allow creating objects like documents, folders, and discussions. To create an object of a particular type, select the respective entry from the File menu or click the respective action shortcut. This will bring up a form in which to enter the information that BSCW needs to create the new object. File New Document creates a new document in the current folder (see 3.3.2). File New Folder creates a new folder in the current folder. File New URL creates a URL object whose entry in the current folder page provides a link to a resource that can be accessed via `http://`, `ftp://`, `gopher://` etc. Section 4.11 describes the address format of BSCW objects. File New Discussion creates a specialized folder that contains only notes, and offers you to write the first note in this discussion (see 4.9). File New Search Folder creates a specialized folder that is to contain the results of a search. The search folder is permanent and carries a user-defined name. You specify the search area, search engine and query. The list of ‘hits’ returned by the search engine forms the contents of the search folder (see 4.10). File New Group Calendar creates a group calendar to be used by the members of the current folder in order to coordinate their shared work (see 5). File New Contact List creates a contact list into which members of the current workspace may collect contact information concerning relevant persons (see 4.5.4). File New Poll creates a poll. A poll consists of one or several questions each allowing one or more answers. Polls may be directed at the members of the current workspace or at the general public (see 6). File New Project creates a project. Projects help to define and manage the temporal conditions and dependencies in projects organized in individual processes (see 8.1). File New Flow Folder creates a flow folder along with an initial task list containing task descriptions and responsible users. Upon completion of one task, a flow folder is forwarded to the next task responsible on the list (see 8.2). File New Task creates a task (not to be confused with the tasks of a flow folder). Tasks have a description, a set of users acting as contractors, and sets of data fields serving as input and output of the task. Subtasks of a task may be linked into a complex workflow making use of their data fields (see 8.3). File New DocSet creates a document set meant for documents that are to be continually revised and periodically published. Based on hierarchically structured templates and text variables, document sets allow the automatic creation of a current set of documents by an evaluation process making use of the templates and text variables. Document sets are particularly useful for — but not restricted to — Web site management (see 11). File New Community creates a community described by a name and a set of keywords. Communities are visible to all registered users, membership in a community may be defined to be open to all users or moderated by the community managers (‘semi-open’) (see 7). The creation of new communities is only possible in your home folder.

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