Actions on a single object are triggered by selecting its menu entry in the object's menu.

Many of the entries are specific to a particular type of objects, e. g., the actions offered for a folder or for a document are different .

Depending on how you have configured your user interface, you may see fewer than the complete set of possible action menu entries for this type of objects (see 4.2.4). Furthermore BSCW does not show action menu entries that you cannot use because you do not have the necessary role (access rights) for a specific object or a complete folder or workspace (see 4.7).

Actions offered in the action menus include:

 Open  

shows the document for inspection.

 Catch up  

removes the events icons that showed you the latest read and change events for the object (see 3.5).

 History  

shows all events that took place since the creation of this object.

 Info  

shows the info page of this object (see 4.6).

 Contents  

gives a recursive list of all objects in a folder.

 Edit Banner  

to create a banner for a folder or workspace (see 4.4.4).

 Send  

forwards an object via email or fax.

 Change Type  

changes a document's MIME type, e. g., if the uploading process did not detect it correctly.

 Edit  

lets you edit a text or HTML document directly on the server. This action is recommended only for minor editing work. Substantial editing requires a more powerful local text or HTML editor. You need to store the document locally before you can edit it. Either use "file" > "Save as" of your Web browser or archive the document, download the archive file and extract it locally.

Note:

You may configure BSCW and your Web browser to offer the menu entry also for documents in specific proprietary file formats, e.g. Word documents (see 4.2.6).

 Replace  

uploads a file from your local computer system and puts it in the place of this document. The 'replaced' document is overwritten and is no longer accessible.

Use this action to upload edited documents.

 Version  

lets you impose version control on a document and enter a description of the base version, initial version number and state (see 4.8).

 Set Lock  

locks the document. You should enter a brief text warning the other members of the workspace. The text is displayed when a user clicks the   icon. This lock prevents from editing the document by mistake: it may be unlocked by other members of your workspace.

 Convert  

lets you produce a new document by converting this document into another format (MIME type). Select the target format from a menu of the converter programs installed on your BSCW server (see 4.12).

 Archive  

generates a zip or tar archive and offers several encoding types (see 4.13).

 Extract  

extracts documents with MIME type .zip archive or .tar archive. The extracted files are placed in your clipboard (see 3.6.1).

 Export  

transfers this object to an FTP host (see 4.17).

 Rate  

allows you to rate the quality of document and objects referenced by an URL. Your rating will replace your previous rating, if any. The median of ratings is displayed in the object's entry.

 Attach Note  

in the action menu of a document or URL object:
to create an annotation to a document or URL object. The annotation is represented by the icon behind the object name; click this icon to display the annotation (see 4.9.6).

 Add Note  

creates a new note within a discussion. This note does not reply to any earlier note, but it may start a new thread (see 4.9).

 Description  

changes the description of the object (see 4.6).

 Rename  

allows you to give another name to your object.

 Events  

lets you configure the events you want to be informed of by icons and/or the daily activity report (see 3.5).

 Add Role  

lets you define a new role based on standard templates or action classes (see 4.7).

 Edit Role  

changes the attributes of an existing role - if you have the permission - (see 4.7).

 Change Owner  

allows you to hand the ownership to someone else. First of all you need to select an owner in addition. After that erase your own name from the owner´s list. It is not possible to deny the ownership of an object, but you can appoint another owner. You ought to consider, that an object´s storage space is charged to the owners account. In case of several owners the storage space belongs to the first one.

 Assign Role  

allows you to give a (new) role to a member, if you have the suitable permission - (see 4.7).

 Public Access  

lets you define permitted actions (i.e. add document/folder/discussion/URL) for anyone (see 4.7). For security reason read-only access is assigned by default.

 Cut  

lets you transfer the object into your clipboard (see 3.6.1).

 Copy  

lets you transfer a copy of the object onto your clipboard (see 3.6.1).

Note:

To copy a folder means to recursively copy all objects contained in it, including all folders, sub-folders etc. and their contents.

 Delete  

transfers the object into your wastebasket (see 3.6.2).

 Link to Clipboard  

creates a link to this object in your clipboard. You may then  Edit    Paste   the link into another folder. Modifications (e.g. like adding a note) applies on all links referring to an object. Deleting concerns the current object, only.